How Quittance works
Forward an invoice and Quittance does the review your team does by hand - only faster. It verifies the invoice against your agreements, reconciles every line, flags what's off with the exact clause, and posts the clean ones to Xero. You just handle the exceptions.
Reads the contract, and asks the person who'd know.
A 3-way match proves the paperwork agrees. It can't tell you whether the work actually got done - a senior rate billed for junior hours, scope that quietly grew. That's where T&M spend leaks. Quittance closes the gap: codify how each vendor must clear, and ask your own people to vouch for delivery.
Codify how you engage a vendor once, reuse it forever. A named profile - 'Goods - 3-way', 'Services - T&M' - declares which documents an invoice must clear and which sign-offs it needs. Each leg is blocking or advisory - you decide what stops a payment.
There's no loading dock for a sprint of design work - so Quittance asks. The receiver gets a magic link - no account, no seat: 'Was the service delivered per the SOW?' Missing delivery note? The link opens their phone camera - snap the paper, done in under a minute. Every answer lands on the gate as evidence.
The receiver's answer enriches the AI's read; it never decides a line on its own. A '3 of 5 - work was late and partial' lands next to the rate-card flag and the SOW citation. Every confirmation, waiver and answer logs to the audit trail.
It learns how your team disputes each vendor - and shows you the receipts.
Every dispute note your team edits teaches Quittance your house style for that vendor. The next draft already sounds like you wrote it - and you can see exactly which past disputes taught it that.
What it learns next: the exceptions you actually approve, and who to route each issue type to.
Other AP tools match the PO.
Quittance matches the whole agreement.
Your contracts, SOWs and rate cards power the check - drag them in, or connect Docusign Agreement Manager and Quittance reads them automatically. Every flag arrives with the clause it breaks.
Won't pay what it
can't verify.
Before anything posts, Quittance confirms the documents back the invoice and the payee matches your vendor master - then weighs the fraud signals. Anything that looks off is held for a human. A server-side control: export and posting stay refused until the invoice clears.
The invoice that would've sailed through on a Friday afternoon - held, with the reason on the record.
The dispute is already drafted.
When something's off, Quittance writes the dispute - clause cited - and routes the approval to the right person. You review it and hit send.
Held, quarantined, or failed to parse - the alert lands in Slack or Microsoft Teams and deep-links to the invoice. Post-only: Quittance writes to one channel and reads nothing.
Built to survive your security review.
Quittance touches your most sensitive financial documents. It's built to be defensible to your security team, your auditors and your board.
Run Quittance on your real POs and contracts.
A 25-minute demo on live sample data - then a 60-day pilot on a single vendor or cost centre. No rip-and-replace: Quittance reads from and writes back to your accounting system - Xero and QuickBooks today, NetSuite on the roadmap.